Clarification/Follow-up by simon on 06/23/03 10:55 pm:
Thank U.

Clarification/Follow-up by simon on 06/23/03 10:55 pm:
Thank U. Your answer calmed me a bit. U are correct especially in the last para. Though HE is very particular & HE himself is like a lost little boy. For example, you give him a draft on Friday, he will take it home and forget it, then on Monday will ask you to give him the whole lot of documents you had already given him on Friday.

Though he is very particular, a neat freak and temperamental. When he wants something, no matter if it’s a paper, document, stationery, etc, HE wants it NOW. Though he is the boss and due to whom I will be receiving a pay cheque so he is the BOSS. I am kind of disorganized myself and it’s difficult to keep him organized when I can’t even keep myself organized. I don’t know how to tackle this particular point.

Though the thing which makes me more nervous is that when he looses his cool, I get more nervous and am unable to perform. My mind goes blank in such situations.

Thanks once again.

Clarification/Follow-up by simon on 06/23/03 11:03 pm:
Thanks. I tried that the first 2 months i was with him. He has 3 secretaries and one of them had gone off for X-mas Holidays so i was kind of sitting in her place. Anyway, this was kind of a problem creating task. Because, he wanted his emails to be copied to me, then me deciding what is important and what is not.

I tried doing that but it became so confusing. I told him that "sir, since i have just joined, i first have to see what kind of emails you get and then decide what is something important to you.

So he said no see which you think are important and save them and at the end of the day i will go over them. But this did not work out as at 4 pm i would give him the day's mail and he would be sitting here till 7pm answering them. Though i did not know what to do with the mails i received after 4. People kept sending them till 750pm in the evening.

I have seen that when i am involved with a lot of flow of information, my mind, flow of ideas, becomes scattered, and i myself get so confused that how the heck am i suppose to organize everything?

Anyway, He already has people sending him reports, meeting him every day to give their feedback on special reports, BUT they still write to him, especially CC to him in EVERYTHING they do. I guess everyone wants him to know how much time and enrgy they are giving in the Hospital's projects.

Here is how i have tried tough, unsuccessfully to manage his always overloaded email box. Sometimes when I want to send him messages, I send him an email and the emails comes back to me saying that it is overloaded.

Here is how I differentiate the emails:

If it is written directly to him it must be important.

If it is CC’d then may be it is only meant to be for his info?


Or they just want to keep him in the loop of things?

If it is an email form a patient of his, (he is a Urologist as well) then keep these aside because most of them want appts, clarifications on medicines etc.

Delete, after reading once, notices on lectures, programmes, etc.

Though this method of mine was unsuccessful as it only made me more confused and surrounded by clutter.

Anymore ideas will be greatly appreciated.

Thanks